Grand Chapter

CONSTITUTION AND ACTS

ACT 1
THE GRAND CHAPTER

CREDENTIALS.

Be it enacted by the delegates, in Grand Chapter assembled, that FIRST, the following shall be the form of certificate prescribed for presentation by all delegates-elect to the Grand Chapter before being qualified to take seats as members.

Hall of .....................................................Chapter of the Phi Kappa Sigma Fraternity at ..........................................:

We hereby certify that Brothers ............................................................................................................................ have been duly elected delegates to represent the ................................... Chapter of Phi Kappa Sigma Fraternity at the ................. Session of the Grand Chapter.

In testimony whereof we have hereunto set our hands and the seal of the .......................... Chapter, this .........................day of ....................... A.D.
................................ Alpha
................................ Sigma

SECOND, the Executive Committee prior to any session of the Grand Chapter shall be authorized to direct the payment out of Fraternity funds for the air coach fare, or any amount equal thereto where other means of transportation are used, for one delegate from each active Chapter to the Grand Chapter, from the location of such intermediate point from which the delegate may start and return; also the air coach fare, or an amount equal thereto where other means of transportation are used, for each Chapter Advisor (or Assistant Advisor if authorized by the Executive Committee) from the place of his residence and return, or from such intermediate point from which such Advisor may start and return. Also all legitimate expenses of the Grand Officers and Past Grand Alphas to the session and return; provided, however, that the Committee shall have the power to prorate or abate all of the said payments in case the financial condition of the Fraternity shall necessitate such action, in which case thirty days notice of the contemplated action shall be given to the Chapters; and provided further, that if a Chapter at the time of the session shall be indebted to the Fraternity, the amount of such indebtedness shall be deducted from the payment to the delegate of such Chapter.

ORDER OF BUSINESS.

THIRD, the order of business of a session of the Grand Chapter shall be as follows:

1. Call to order.
2. Opening ceremony, including invocation.
3. Appointment of Credentials Committee by the Grand Alpha.
4. Certification of credentials by the Grand Sigma.
5. Roll call.
6. Address of the Grand Alpha.
7. Appointment of committees.
8. Reading of the minutes of the previous session.
9. Report of the Executive Committee.
10. Reports of the Grand Officers.
11. Report of the Trustees of the Phi Kappa Sigma Endowment Fund.
12. Report of Chapters.
13. Submission of proposed legislation.
14. Miscellaneous business.
15. Election of officers.
16. Installation of officers-elect.
17. Closing ceremony and adjournment.

The roll shall be called at the beginning of each meeting within the session; in case any Chapter is absent without cause at such roll call, the travel stipend of its delegate, provided for above, shall be proportionately reduced.

REPORTS.

FOURTH, written reports shall be prepared and presented to the Grand Chapter and transcribed in the minutes of the session as follows:

1. The Executive Committee shall prepare and present a report on the general state of the Fraternity.
2. The Grand Tau shall present a report on the financial status of the Fraternity, including the Phi Kappa Sigma Alumni Fund.
3. The Grand Beta shall present a report on the affairs of his office.
4. The Grand Deltas having jurisdiction over Active and Alumni Chapters shall present reports on the condition of the several Chapters under their respective jurisdictions.

INSTALLATION OF GRAND OFFICERS.

FIFTH, Grand Officers-elect shall be installed by the retiring Grand Pi in the following manner:

Immediately prior to the installation of each Grand Officer, the Grand Pi shall read aloud the duties of the office as prescribed in Section 6 to 10, inclusive, of Article V of the constitution, and shall then administer to the Grand Officer-elect, severally, the following obligations:

Grand Pi: "Do you solemnly declare upon your sacred honor, and in the presence of these witnesses, that you will faithfully perform all duties of the office to which you have been elected; that you will support the Constitution and the Acts of this Fraternity; that you will use all endeavors to preserve peace and harmony among its members; and will, so far as lies within your power, promote and foster the best interests, present and future, of the Grand Chapter and of all Chapters of the Phi Kappa Sigma Fraternity?"

Grand Officers-elect: "I do."

In case any Grand Officer-elect is absent from the session at which he is elected, the Grand Chapter may authorize the Executive Committee or any active Chapter to install him in practical conformity herewith.

RECORDS.

SIXTH, the Grand Chapter shall keep a record of minutes in which shall be recorded all transactions and resolutions of the Grand Chapter and upon which shall be spread all reports of officers and committees; a record of enactments in which shall be recorded all amendments to the Constitution and Acts adopted by the Grand Chapter, arranged in a manner convenient for references; a record of officers in which shall be kept a correct list of all officers of the Grand Chapter and the several Chapters, each with his address; and a record of members in which shall be recorded the name, occupation, and address of every member, together with such other matters of individual interest as may be deemed expedient. In addition, the Grand Chapter may direct the Executive Committee to issue a directory of addresses of living members provided that such directory shall not be issued more frequently than once every two years.